Welcome to the 2019 Annual General Meeting Results Page.

The 2019 AGM was held at Crossways Community Centre on Wednesday 13th March 2019.

Following the AGM a presentation of long service certificates was made to the following: -

Ten Years Service: -

Chris Walker, James Rough and Howard 'Greg' Gregory

Five Years Service: -

Graham 'Bertie' Beckram, Tom Bryant and Luke Gray

Life Time Honary Membership: -

Howard 'Greg' Gregory, Deborah Marks, Dave Wraight, Jen Wraight


Minutes of the 2019 AGM will shortly be available to download/print here.
Minutes of the 2018 AGM are available to download/print, Click here.

Members are reminded that for those yet to pay the 2019 Subscriptions (£20) are now overdue. Please pay ASAP to minimise this unnecessary administrative burden on the Treasurer. To pay direct to the DorSAR Bank account click here for instructions

The Agenda with notes on results is posted below.

Elected Officers:

Position Current Outcome
Chairman
Tom Bryant Elected
   Dep Chairman Trevor Antell Elected
Secretary
Matt Wright Elected
   Dep Secretary Colin Poulter Elected
Treasurer
Ian McGowan Re-Elected
   Dep Treasurer Kevin Wheldon Elected
Membership Sec
Chris Ramsey Re-Elected
   Dep Mem Sec Morgan Matthews Elected
Operations Officer
Simon Thomas Re-Elected
   Dep Operations Officer
  Vacant
Operations Coordinator
Paul Turle Re-Elected
Search Lead Trevor Antell Elected
PR Officer
Sarah Courtney-Hughes Elected
   Dep PR Officer Lee Crabtree Elected
Fundraising Officer
Paul Martin Re-Elected
   Dep Fundraising Officer   Vacant
Membership Representative Martin Adams Elected
   Vice Mem Rep   Vacant
Additional Trustee *1
Dave Wraight Re-Elected

*1 - Each elected Management Committee member will (Not Dep Positions) become a Trustee of DorSAR. Any current Trustee who is not re-elected will cease to be a Trustee. In addition there is one Non-Management Committee Trustee Position which is nominated, seconded and Voted on in the same way as the other posts.

Appointed positions will be reviewed by the relevant Elected Officers after the AGM.

AGENDA

NB: Only matters published on this Agenda can be discussed at this meeting. Members can request additions to this Agenda up until 6th March 2019 after which only emergency matters can be added SUBJECT TO the majority approval of those present at the AGM (if required the chairman will administer this at the start of the AGM). N.B. Documents have yet to be uploaded

  1. Chairman's Welcome and Opening Remarks
  2. Apologies for absence
  3. Minutes of 2018 AGM (Click here to view/print a copy)
  4. Matters arising
  5. Reports from officers for 2018
    1. Secretary
    2. Membership Secretary
    3. Treasurer
    4. Operations Officer
    5. Public Relations Officer
    6. Fundraising Officer
  6. Chairman's report for 2018
  7. Item for Discussion/Vote
    1. Proposed by the Management Committee - Membership Fees: To retain at £20 for subs due 2019.Note 1   Carried
    2. Proposed by the Management Committee - New Management/Trustee Position of 'Search Lead' : To introduce a new role .Note 2   Carried
    3. Proposed by the Management Committee - Adoption of Amendments to Op001 Rules of the Organisation : In light of previous and current structure changes. (Click here to view/print a copy of the document) Note 3   Carried
    4. Proposed by the Management Committee - Adoption of Amendments to Op011 Members Protocols : In light of previous and current regulation/procedure changes. (Click here to view/print a copy of the document) Note 3   Carried
    5. Proposed by the Management Committee - Adoption of Amendments to Op003 Data Protection : In light of legislation changes. (Click here to view/print a copy of the document) Note 3   Carried
  8. Vote of thanks for retiring Officers.
  9. Election of Officers (see table above)
  10. Possible Nomination of DorSAR representative Trustee for CYCC (awaiting CYCC confirmation of requirement) Confirmed as no longer a requirement, the position will cease to exist.
  11. Police Address (Representative from Dorset Police) An informative and complimentry briefing was given by PC Dave Taylor and Insp Geoff Hicks.
  12. Meeting Close.

Note 1 - The retiring Management Committee consider with the current financial situation of the organisation, there is no need to propose a change in membership fee and that it should remain at £20 for subs due in 2020.

Note 2 - The retiring Management Committee propose that a new role be introduced that will be an Elected Member of the Management Committee and Trustee. The role will be the main point of contact with Dorset Police and LR for (search matters) and take the lead in development of Search Planner/Management development within DorSAR. The role will link closely with the Operations Officer and Dorset Police are enthusiastic about the role. Subject to approval of the position the retiring Chairman is standing for the role.  As it is a new position the position will remain open to nominations up until the vote at the AGM.

Note 3 - The retiring Management Committee propose that Changes made and agreed to the listed documents during the last year are adopted by the membership. They will be briefly presented at the AGM. please view before hand.


Click here to download the Full Rules of the Organisation in which the AGM is dealt with in section 3
(N.B. this document was updated at the AGM see above)