Welcome to the 2020 Annual General Meeting Results Page.

The 2020 AGM was held at Crossways Community Centre on Wednesday 11th March 2020.

Following the AGM a presentation of long service certificates was made to the following: -

Ten Years Service: -

Georgina Thomas

Five Years Service: -

Chris Ramsey, Carol Kennedy

Minutes of the 2020 AGM (Click here to view/print a copy).

Members are reminded that for those yet to pay the 2020 Subscriptions (£20) are now overdue. Please pay ASAP to minimise this unnecessary administrative burden on the Treasurer. To pay direct to the DorSAR CAF Bank account click here for CAF Bank details

The Agenda with notes on results is posted below.

Election of Officers:

Position Nominee Result
Chairman
Tom Bryant Carried
Deputy-Chairman Charlotte Paull Carried
Secretary
Matt Wright Carried
Deputy-Secretary Paul Shelton Carried
Treasurer
Ian McGowan Carried
Deputy-Treasurer David Walker Carried
Membership Sec
Chris Ramsey Carried
Deputy-Mem Sec Morgan Matthews     Carried
Operations Lead
Paul Turle Carried
Deputy-Ops Lead Dan Snith Carried
Search Lead Trevor Antell Carried
Fundraising & Marketing Lead      
Paul Martin Carried
Deputy-F & M Lead Rachel Martin Carried
Membership Representative
Martin Adams Carried
Deputy-Mem Rep Vacant REQUIRED   
Additional Trustee
Dave Wraight Carried

Each elected Management Committee member (not deputies) will (by our rules) become a Trustee of DorSAR. Anyone who is not re-elected will cease to be a Trustee. In addition, there is one Non-Management Committee Trustee Position which is nominated, seconded and voted on in the same way as the other posts.

Appointed positions will be reviewed by the relevant Elected Officers after the AGM.

AGENDA

NB: Only matters published on this Agenda were discussed at this meeting. Members were able to request additions to this Agenda up until 6th March 2019 after which only emergency matters could be added SUBJECT TO the majority approval of those present at the AGM.  No additions were requested.

  1. Chairman's Welcome and Opening Remarks
  2. Apologies for absence - Several received and recorded on Minutes
  3. Minutes of 2019 AGM (Click here to view/print a copy)
  4. Matters arising - There were no matters arising not covered within the Agenda
  5. Reports from Trustees for 2019 - Reports were delivered and will be included within the minutes
    1. Secretary
    2. Membership Secretary
    3. Treasurer
    4. Operations Officer
    5. Search Lead
    6. Public Relations Officer
    7. Fundraising Officer
  6. Chairman's report for 2019
  7. Items for Discussion/Vote
    1. Proposed by Richard Bell- Amendment to ii below - Membership Fees: Should be waived for any member attending 20 call-outs in the calendar year. It should be call outs only not training. And that Non-Operational Support Members no longer have to pay Subs. Note 6 Not Carried
    2. Proposed by the Management Committee - Membership Fees: To retain at £20 for subs due 2021.Note 1 Carried
    3. Proposed by the Management Committee - New Management/Trustee Structure - change to 'Fundraising/PR' positions'. Note 2 Carried
    4. Proposed by the Management Committee - New Management/Trustee Structure - removal of 'Operations Coordinator' positions'. Note 3 Carried
    5. Proposed by the Management Committee - New Management/Trustee Structure - change of some Positions name'. Note 4 Carried
    6. Proposed by the Management Committee - Adoption of Amendments to Op001 Rules of the Organisation: In light of the current structure changes (see above) and new rule regarding the holding of multiple roles. (Click here to view/print a copy of the document). Note 5 Carried
    7. Proposed by the Management Committee - Adoption of new Op007 DorSAR Competencies. (Click here to view/print a copy of the document). Note 5 Carried
    8. Proposed by the Management Committee - Adoption of Amendments to Op012 General Communication. (Click here to view/print a copy of the document). Note 5 Carried
    9. Proposed by the Management Committee - Adoption of Amendments to Op013 Next of Kin / Medical Data Policy. (Click here to view/print a copy of the document). Note 5 Carried
  8. Vote of thanks for retiring Officers. - The chairman thanked outgoing officers for their work and achievements
  9. Election of Officers (see table above)
  10. Police Address (Representative from Dorset Police) - Dave Taylor from Dorset Police addressed the meeting. His address included background information relating to Vulnerable Missing person search and thanked DorSAR members for all of their time, effort and achievements.
  11. Meeting Close.

Note 1 - The retiring Management Committee consider with the current financial situation of the organisation, there is no need to propose a change in the membership fee and that it should remain at £20 for subs due in 2021.

Note 2 - The retiring Management Committee proposes that the 'PR Officer' role is renamed 'Community Fundraising & Events Coordinator' and becomes an appointed position. In addition, two new roles are introduced; these being 'Corporate Fundraising & Events Coordinator' and 'Media and Branding Coordinator' the latter will also deal with Press matters. Both new roles are appointed positions. All 3 positions will sit under the adjusted 'Fundraising Officer' role which becomes 'Fundraising and Marketing Lead' and remains a Trustee position with a deputy. The 'Corporate Fundraising & Events Coordinator', 'Community Fundraising & Events Coordinator' and the 'Media and Branding Coordinator' will head up groups to undertake and action the requirements of each function. Reflected in Op001 also see Note 5.

Note 3 - The retiring Management Committee proposes that as the Operations Coordinator role be disbanded. We believe the Operations Officer see also Note 4 role is better served with a deputy rather than have two Trustees in Operations. Reflected in Op001 also see Note 5.

Note 4 - The retiring Management Committee proposes that, with the exception of Chairman, Treasurer, Secretary and Membership Secretary whose titles have no suffix (e.g. Officer, Lead, Coordinator), that the suffix ‘Lead’ is applied for Trustees and the suffix ‘Coordinator; is applied for appointed positions. The exception being Safety Advisor and Members Rep  - whose title explains the role. Reflected in Op001 also see Note 5.

Note 5 -The retiring Management Committee proposes that Changes made and agreed to the listed documents during the last year are adopted by the membership. They will be briefly presented at the AGM. please view beforehand.

Note 6 - Richard Bell has proposed this in that he argues that active Operational members of DorSAR spend a lot of money attending call-outs, for those attending 20 or more callouts waiver of the following year's subs would be a good gesture. With regard Non-Operational Support Members - as an organisation that supports Dorset Police (and not a social club) those helping to support DorSAR in raising funds should not have to pay subs to do so. The retiring Management Committee does not support this proposal, careful consideration is given each year to present to the AGM that which they believe is required for the following year subscriptions. Subscriptions largely cover insurance for members and are directly proportional to membership numbers. Please note support members pay equal subs as our Insurance provides a block cover for all members, ironically waiving high attendance Operational members and all Non-Operational Support Members would increase the fundraising load carried out by Support members. DorSAR has to balance its books and raise money to cover administration costs (such as Insurance, fees etc) as well as money for equipment (e.g. Vehicles, medical equipment etc). Additionally, Subs are already waived for members facing financial difficulties which is where the MC believes the relief should remain.


Click here to download the Full Rules of the Organisation in which the AGM is dealt with in section 3